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Interim Governing Board (IGB) of St Issey Church of England Primary School Terms of Reference

1. Background

The IGB of St Issey Church of England Primary School was appointed by the Local Authority following a unanimous decision taken by the Governing Body on 26th June, 2015 to stand down with immediate effect.

The membership of the IGB

Jo Osborne (Chair)
Sharon Redman
John Fitter

2. Constitution, Terms of Office and Proceedings

i. Members of the IGB will hold office for the period that the IGB is in existence, although individual members may resign at any time.

ii. The LA may appoint additional members of the IGB at any time and may remove existing members for reasons of incapacity or misbehaviour.

iii. The Chair of the IGB shall be appointed by the LA. The LA may remove or replace the Chair for reasons of incapacity or misbehaviour.

iv. The Education (Governors’ Allowances) (England) Regulations 2003 do not apply in relation to an IGB.

v. The School Governance (Procedures) (England) Regulations 2003 do not apply in relation to IGBs. It is for the IGB, once constituted, to agree appropriate procedures for the conduct of its business.

vi. The IGB may make such arrangements as they see fit for the discharge of their functions by any other person.

vii. Whilst it is for the IGB to determine the regularity of meetings, it is anticipated that the Board will meet at least monthly during term time, to ensure the pace of improvement is maintained and to monitor improvement.

viii. IGB members will commit to attending all meetings, unless due to personal circumstances – in which case the Clerk will be informed in advance of the meeting;

ix. All IGB members and the Headteacher, unless the Headteacher is being discussed, and members of the shadow governing body, once established, may attend meetings of the IGB and its committees although non members will not have voting rights.

x. Other individuals and observers, including other representatives of the LA, may only attend with agreement of the IGB.

xi. Where confidential matters are being discussed it will be for the IGB to determine if non-members can be present;

xii. The quorum for all meetings of the IGB will be two members.

3. Duties of the Board

i. The IGB will fulfil all functions of a governing body and will conduct the school in a way that ensures improvement and promotes high standards of educational achievement.

ii. The main function of the IGB will be to secure governance of the school, developing a sound basis for school improvement, with the intention of enabling the school rapidly to move out of the Council’s IOP programme and to secure sustainable improvement.

iii. The duties of the IGB can be summarised under three key roles.

a) Be strategic leaders of the school by:

Setting targets for school improvement;
Overseeing the conduct of the school leadership and management including performance management;
Setting and overseeing the management of the school’s delegated budget including setting a policy of spending decisions and limits to decisions that can be made by the Headteacher alone, and those decisions that must be referred to the IGB for approval;
Setting staffing structures;
Monitoring performance management arrangements;
Agreeing policies and plans drafted by the Headteacher and setting an appropriate policy framework within which the school must operate;
Appointing senior managers and other key staff as determined by the IGB.

b) Act as critical friend to the school’s senior leadership team by:

Monitoring the quality of provision and standards of achievement within the school;
Monitoring performance against targets set by the IGB;
Monitoring the implementation of the policy framework set by the IGB and its impact on standards of achievement;
Monitoring school self-evaluation and satisfying itself to the accuracy of this, including via external support as determined by the IGB;
Ensuring the school complies with statutory requirements; Providing challenge and support to the Headteacher and SLT;
Monitoring and evaluating progress towards post-inspection action points. 3

c) Hold the Headteacher and SLT to account, and be accountable to any interested party for the school’s performance by:

Receiving regular information from the Headteacher and SLT on the performance of all aspects of the school;
Agreeing a performance management policy and monitoring its implementation;
Conducting the performance management of the Headteacher and monitoring progress towards agree targets;
Ensuring that the annual school prospectus meets statutory requirements Agreeing a complaints policy and monitoring its implementation Receiving appeals on issues relating to staff grievance, capability, complaints and exclusions;
Determining how the school’s relationships with parents will be managed including what will be communicated.

4. The Role of the Headteacher

i. The Headteacher will be responsible for the internal organisation, the leadership and management and control of the school, and for advising on the implementation of the IGB’s strategic framework.

ii. The Headteacher will provide the IGB with regular information on the performance of all aspects of the school and will comply with any reasonable request from the IGB for information. It is for the IGB to determine the range, content and regularity of these reports. The IGB may request any member of the SLT to attend its meetings to provide information on the performance of any aspect of the school for which they are responsible.

iii. Where the IGB delegates any function to the Headteacher the IGB has the power to give the head reasonable directions in relation to that function, and oblige the head to comply with those directions.

5. Conduct of the IGB

i. The IGB will conduct its business in an open and transparent way and in accordance with the principles of standards in public life as determined by the Nolan committee, and with reference to ‘The Good Governance, Standards for Public Services’ document produced by the Independent Commission for Good Governance in Public Services.

ii. The IGB is a corporate body and consequently no individual has the power to act alone, unless delegated to do so by the IGB.

iii. Where functions have been delegated to an individual, or a group, they must report back to the full IGB on actions taken under delegation at the earliest possible opportunity. The IGB remains responsible for any action undertaken on its behalf under delegation.

iv. Individual members of the IGB must respect confidentiality. It is for the IGB to determine which parts of meetings, and the associated minutes, should remain confidential. Serious breaches of confidentiality may result in the LA removing an individual member from the IGB.

v. All dialogue with press agencies will be through close liaison with the Council Press Office, and through the Headteacher and the Chair of the IGB. No member of the IGB should have contact otherwise with press agencies, unless authorised by the Chair regarding St Issey School.

vi. Clerking of the meetings will be through an Annual Clerking Agreement with Cackett Clerking Services. The Clerk will also be bound to confidentiality.

6. Procedural issues/ suggestions

i. IGB minutes will be collated and sent to the Chair within one week for approval, before wider circulation to the members of the IGB, by email.

ii. Non confidential minutes will be published on the school website as soon as is practicable.

iii. The agenda for IGB meetings will be determined by the Chair of the IGB in the first instance, at least ten days before the meeting. This will then be circulated to other members for additional items to be considered for the agenda.

iv. On request the Headteacher will present a report to the IGB on progress against each of the Key Issues, and including a financial update report, and any staffing/HR issues. The report will also include relevant data and pupil tracking information, and including behaviour and attendance data.

v. The IGB will determine the agreed signatories for financial decision making, and will determine the spending thresholds for the Headteacher, without needing approval by the IGB. This is underpinned by ensuring accountability, without procedures negatively impacting the securing of rapid progress to address the issues.

vi. Urgent decisions that need to be taken by the Headteacher in the period between IGB meetings will be with the approval of the Chair of the IGB.

vii. The decision making processes of the IGB will be open and transparent, and in partnership in the best interests of the school and its progress towards addressing the key issues for the school. In the event of a split decision, the Chair of the IGB will have the casting vote.

viii.The IEB will contribute to regular newsletters to update parents on the progress the school is making, and also will inform parents of the outcomes of LA evaluation visits/Her Majesty's Inspector/OFSTED visits to the school.